Who we are
covtri.co.uk is the website of Coventry Triathletes, a multisport club affiliated to Triathlon England.
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you use the contact form to get in touch the information that you provide (including email address and any contact information) will be stored and used for the purposes of responding appropriately to your message.
This information will be accessible to website administrators and members of the club committee and may be distributed amongst only these people in order to respond to your message.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
When joining the club through the website we will ask you to provide additional information in order to administer that membership and the club as a whole. This includes personal information such as your full name and address, emails address, telephone numbers and emergency/medical information.
Emergency contact and medical information is provided as a backup record and will only be accessed in an emergency by the membership secretary, welfare officer or chair.
When attending a coached club training session, you will be required to sign in and provide emergency contact information. We will store the sign in information securely for the period we are required to do so under our insurance policy. We will only use the emergency contact information in the case of an emergency occurring during that session.
When attending any club session, whether coached or not, you should ensure the coach or session leader is aware of any medical issues or injuries that may effect your ability to participate.
Who we share your data with
Your data will not be shared with any third parties and will only be made available to committee members and representatives of the club for the purposes of administering the club.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website, we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Membership information will be retained for the duration of your membership of the club. In order to allow renewal of membership it will be retained for up to 6 months after membership has lapsed.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. If you are a current member, we cannot erase your personal data unless you relinquishing your membership.
Visitor comments may be checked through an automated spam detection service.
Queries in relation to your personal data
In case of a query relating to your data, please use the contact form or email membership @covtri.co.uk or enquiries @covtri.co.uk.